Inventories
The inventory is the evidence. Everything else is opinion.
A tenancy that ends badly comes down to one question: what did the property look like on the day the keys changed hands, and who can prove it. Emilecon answers that in writing, with photographs, before anyone needs to ask.
Available Monday to Saturday
Saturdays included, because tenancies do not all start on a Monday.
Short notice bookings taken
A handover moved to tomorrow? Call, and it is covered whenever the diary allows.
Report delivered within 3 hours
Written on site, and in your inbox the same day, ready to issue to the tenant.
Why agents can rely on it
An engineer’s eye, on every line.
Every Emilecon inventory is carried out by a civil engineer with two decades in construction. A settlement crack is called a settlement crack, a failed seal is called a failed seal, and each is photographed where it sits. That is the kind of detail a deposit adjudicator looks for, and the kind a vague report tends to leave out.
- Qualifications
- BSc Civil Engineering. MSc Construction Management.
- Experience
- Two decades in construction: pricing, buying and inspecting built work.
- Insurance
- Fully insured: professional indemnity and public liability, £1,000,000 each.
- Independence
- No stake in the tenancy, the property or the deposit.
- Company
- Emilecon Management Services Ltd, registered in England and Wales, no. 17448800.
What the visit looks like
Everything recorded as it is writtenPrices
Fixed prices, published in full.
Before the tenancy
Inventory only
from £100
Studio, unfurnished. A 2 bedroom flat is £130.
Start of tenancy
Inventory and check-in
from £125
Studio, unfurnished. A 2 bedroom flat is £155.
End of tenancy
Check-out
from £90
Studio, unfurnished. A 2 bedroom flat is £120.
During the tenancy
Mid-term inspection
flat £80
Any size of property, furnished or not.
No VAT to add. Every size, furnished rates and extras are in the full price list.
What you receive
Prepared independently of landlord and agentThe report, in full.
Emilecon has no stake in the tenancy or the deposit, which is what gives the document its weight when it is tested.
- Format
- Signed PDF, ready to issue to the tenant for comment. Photographs embedded and referenced to the line they evidence.
- Scope
- Room by room schedule of condition covering walls, ceilings, floors, joinery, glazing, sanitary ware, white goods, fixtures and any furnishings left in place.
- Photographs
- Dated and timestamped. Close-ups of every defect recorded, with a measurement where the size of the damage matters.
- Meters and keys
- Readings and serial numbers photographed. Keys, fobs and remotes counted and logged against the tenant.
- Safety items
- Smoke and carbon monoxide alarms located and tested, and the result recorded on the day.
- Attendance
- Tenant present, or keys collected from your office. Either works, and the report states which happened.
- Turnaround
- Written on site and delivered within 3 hours of the visit, so it lands before the tenancy starts rather than after.
- Insurance
- Fully insured, with professional indemnity and public liability cover of £1,000,000 each.
- Availability
- Monday to Friday, 08:00 to 19:00, and Saturday, 10:00 to 15:00, in every London postcode. Last minute bookings taken whenever the diary allows.
Sample reports
Judge the standard before bookingInventory
Inventory and schedule of condition
A real Emilecon report, anonymised. Room by room, with 70 photographs, keys and alarms recorded, and the actions raised for the landlord.
Check-out
Check-out report
Read against the check-in line by line, with each change assessed as fair wear and tear, damage, cleaning or a landlord repair.
The inventory is a real Emilecon report with the address, names and date changed. The check-out report is a specimen: its property and readings are illustrative.
Three visits, one running record
Each one refers back to the lastCheck-in
The baseline
Prepared before the tenant takes possession. It sets the condition of every item, records the meters and keys, and is issued for the tenant to comment on. From that point the property has a defensible starting position.
Interim
The early warning
An optional mid-tenancy visit. Damp, leaks, unauthorised occupants and neglected maintenance all cost less to deal with in month six than in month twelve, and the landlord hears it from a report rather than a bill.
Check-out
The comparison
Run against the check-in report line by line at the end of the tenancy. Fair wear and tear is separated from damage, and anything charged is tied to a photograph taken on both visits, not to memory.
Why it pays
What a written record is forDeductions that are evidenced, not asserted.
- Each deduction is tied to a dated photograph rather than to an assertion
- Your negotiators have a document to work from, rather than an argument they were never present for
- Landlords hear the condition from an independent party, which takes the heat out of the conversation
- The schedule of dilapidations is written and ready at the end of the tenancy
- The file is there if the scheme, or a court, ever asks to see it
Booking
Three lines of information is enough to startPostcode, property type and the number of bedrooms, plus whether it is furnished. That is enough for a fixed price.
A fixed rate and a confirmed slot, Monday to Saturday. Nothing to sign, no retainer.
The visit runs to your handover time. Access by tenant or by key collection, whichever suits your branch.
The signed PDF arrives within 3 hours of the visit, ready to issue, and stays on file for the check-out comparison at the end of the tenancy.
FAQs
Frequently asked questions.
Who receives the report?
The agent or landlord who booked it, as a signed PDF within 3 hours of the visit. It is then sent to the tenant, who is invited to comment.
What if the tenant disagrees with something?
They add their comments when the report is sent to them. Any factual error should be raised with Emilecon within seven days of delivery, so it can be corrected.
Are the photographs dated?
Yes. Every photograph is dated and timestamped, and referenced to the line of the report it evidences.
How long are reports kept?
Six years from the end of the tenancy, so the record is still there if a claim is made.
Does the tenant need to attend the check-in?
It is better if they do, because the walk through is where the record becomes agreed. If they cannot, the inventory is still completed and the report states who was present.
Book the inspection. Read it the same day.
Monday to Saturday, last minute bookings taken, and the report delivered within 3 hours of the visit.
Sample reports
Where should it go?
Both sample reports open on the next page. Your details are used to answer any questions about them, and nothing else.